This privacy notice explains what personal data (information) Cladding Consulting Ltd holds about you, how we collect it, and how we use and may share information about you when we provide services for you or your development and after those services end. We are required to notify you of this information under the General Data Protection Regulation.
Please ensure you read this notice (sometimes referred to as a “privacy notice”) and any other similar notice we may provide to you from time to time when we collect or process personal information about you. This privacy notice contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint. This privacy notice will be subject to regular review and will be updated to reflect changes in the collection or use of personal information.
Cladding Consulting Ltd uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. In this privacy notice, references to “we” or “us” means Cladding Consulting.
We will comply with the data protection principles when gathering and using personal information, as set out in our GDPR data protection policy.
In the course of business in providing services to you such as housekeeping, tenancy cleaning, communal area cleaning, void management solutions and customer care and defect management of developments, we collect personal information or provided to us this may include:
The provision of these details is required to enable us to perform our contracts for services, such as housekeeping, void management, customer care and defect management under the terms of our contract (e.g. to arrange access, to arrange third parties to carry out essential services, to collect payment, providing you with information about a property, capturing your image on CCTV systems to assist with personal security, prevention and detection of crime, responding to queries and complaints, to process payments and to prevent fraudulent transactions.
We will inform you at the point of collecting information from you, whether you are required to provide the information to us. Data collection points will include start of a new contract or service, transfer of management of a development, assignment, sub-letting or of a property.
We also obtain personal information from other sources including from other leaseholders or occupiers, credit reference agencies, solicitors, accountants and auditors, the police or fire services or local authority. We also gather sensitive (or special category) personal information from other leaseholders or occupiers or for example via CCTV images.
We will typically collect and use this information for the following purposes:
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.
In delivering our services and providing support to you and our clients we routinely share the following categories of personal data, such as your name, your address, your mobile telephone number and your e-mail address. This personal information may be shared with the following categories of recipients:
This data sharing enables us to perform our contracts. We will also share personal information with law enforcement or other authorities if required by applicable law. We will not share your personal information with any other third party.
Information may be held at our offices and those of our group companies, with third party agencies, service providers, representatives and agents as described above. We have security measures in place to seek to ensure that there is appropriate security for information we hold including those measures detailed in our GDPR data protection policy.
We will hold your personal data (e.g. name and contact details) for up to 13 years from the end of your contract with us or the end of the management of the development. We are required to retain some information by UK tax law for 6 years and as some types of claims that may arise from the lease can be arise within a period of up to 12 years. We will only keep it for as long as is necessary for the purpose for which it was collected. Certain data such as CCTV and telephone recordings will be held for shorter periods of time.
In providing our services, we may process information in our support centre in South Africa which is contracted, operated and managed to the same GDPR secure standards as if it were within the EEA. As the data controller, we determine the purposes and means of processing the personal data. Any provider of services will be expected to exhibit the same standards as if it were within the EEA.
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
Under the General Data Protection Regulation, you have a number of important rights free of charge. In summary, those include rights to:
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
Email, call or write for the attention of our Data Protection Officer at 9a Macklin Street, London WC2B 5NET Telephone: 020 4506 2955 or
This privacy notice was published on 6th October 2020 and last updated on 6th October 2020. We may change this privacy notice from time to time, and when we do, we will inform you.
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: [0303 123 1113].
If you would like this notice in another format (for example: audio, large print, braille) please contact us.